In this article we will demonstate how to share an asset (or multiple assets) amongst your colleagues or even users outside your organisation (eg. a Contractor, Local Authority, etc.)
*Tip: Its important to understand that for others to view assets created by you, even if they are within your organisational account you will need to share the asset with them so they can view the asset/s also. By default, the only exception is an account owner (not asset owner) will automatically be shared an asset when a user within their organisational account creates an asset.
Step 1: Go to the Asset Share page from the navigation pane
Step 2: Search and select the asset/s that you want to share. You can use one or all of the search filters to help refine your search results or you can simply click on the 'Assets' search field and all your assets will appear in a list for you to choose from.
Step 3: When you have selected the assets you want to share now you will need to select who you want to share those assets with and when selected these users will be appear in the right hand side pane.
Start by clicking in the 'User' Field. Other users from only within your organisation will appear by just typing their name however if you want to share to someone outside your organisation you will simply need to enter their (Assetlogue User) email address/s.
(Assets shared to those outside your organisation will need to have their own Assetlogue account. Don't worry if you're not sure, they will be prompted to register if they don't)
Step 4: Choose the level of access you want that user to have (see Asset Access roles article for more info on access roles)
Step 5: When you are happy with what assets and who you are sharing them with, click the share button and you're done!
Don't Forget; users need to accept the share to get access to the asset (either by clicking through the share email notification or via the share notification alert on the dashboard page if they are signed in)